InterSystems Executive Assistant in Darmstadt, Germany

InterSystems develops advanced software technologies that enable breakthroughs. With a passion for excellence and a focus on client success, InterSystems provides data management, strategic interoperability, and analytics platforms used in healthcare, financial services, government, and other industries. In selected countries, InterSystems also offers unified healthcare applications, based on its core technologies, that deliver on the promise of connected healthcare. Founded in 1978, InterSystems is a privately held company headquartered in Cambridge, Massachusetts (USA), with offices worldwide, and its products are used daily by millions of people in more than 100 countries.

For more information, visit InterSystems.com.

Responsibilities:

The Administrative Assistant will provide a full range of administrative support to the Country Manager (Darmstadt Germany). The employee must be highly professional, detail oriented, and exhibit strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment. This is a one year contract to start December 2016.

  • Phone coverage (screen and route)

  • Calendar management

  • Create and submit expense reports in a timely manner

  • Book travel arrangements and distribute itineraries

  • General document management (filing, faxing, scanning, printing…etc)

  • Spell and grammar check memos as requested

  • Maintain a variety of reports as directed

  • Sort and distribute mailings

  • Special administrative projects as requested

  • Report general office maintenance needs to Facilities

  • Minimum 1 years related experience

  • Proven ability to work in a high volume, fast-paced environment

  • Ability to communicate effectively whether via verbal or written communications with all levels of the organization

  • Possess high level of organization skills, flexibility, and strong attention to detail

  • Good proofreading and grammatical skills

  • Ability to work under pressure

  • A highly reliable, personable, energetic, professional attitude; willingness to do whatever it takes to get the job done correctly and on time

  • Advanced knowledge of Word and Excel is required

  • Bachelor’s Degree preferred; Associates Degree

  • English and German language required